Job Applicant Data Privacy Notice

1.Introduction

Envu (hereinafter "we", "us", "our") respects your privacy and is committed to protecting your personal data. This Job Applicant Data Privacy Notice will inform you about how we look after your personal data when you apply for a job with us and tell you about your privacy rights and how the law protects you.

2.The data we collect about you

We may collect, use, store and transfer different kinds of personal data about you as part of our recruitment process, which we have grouped together as follows:

Data you provide to us:

• contact details (name, address, phone numbers, email, etc.);
• qualification details (such as resume, CV, cover letter, work experience, education);
• application information (such as expected income, type of job wanted, availability, references);
• identification details (nationality and residence)
• any other data you submit to us, including any correspondence between you and Envu exchanged during the application process.
• Data from other sources:
  • We may also obtain data about you from other sources, such as recruiters, market research companies, identity verification providers, and information you have made publicly available through third-party websites, including LinkedIn
• Data we collect automatically about you:
  • When you apply using the application portal on our website, we may gather information from using cookies and other tracking technologies. To learn more about Envu‘s use of these technologies, please visit the Envu Privacy Statement.

3.How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• Process your personal data because it is necessary to assess your job application, for example to:
  • review your qualifications is necessary to determine your eligibility for a position;
  • communicate with you about your application, reply to your inquiries, organize interviews, appointments and phone calls and send updates to you about other recruitment opportunities;
  • process your application, assess your qualifications and verify your identity and eligibility for the role; and
  • assess your skills and interest in career opportunities at Envu.
• Comply with applicable laws, including, but not limited to:
  • use in connection with legal claims;
  • health and safety compliance;
  • regulatory, investigative and disciplinary purposes (including disclosure of such information in connection with legal process or litigation); and
  • other ethics, anti-corruption and compliance reporting tools.
• Protect Envu's legitimate business interests including:
  • the security of Envu's premises, assets, systems, and intellectual property;
  • enforce company policies; and
  • permit the functionality of our online portal, including to authorize the creation of online accounts, provide customer service and reset passwords.
• Whenever a job offer has been made and accepted by you, we will use your personal information to initiate your onboarding process.
• We may also process your personal data on the basis of your consent, for example, if you consented to receive information of future job opportunities.

4.Who will we share this data with, and where?

Personal data will be transferred to Envu group companies in the US and other countries and will be stored and processed manually and electronically through global systems and tools for the purposes above. Some of Envu’s systems are maintained by trusted third-party vendors.
Personal data may also be shared with third party service providers or processors, who will process it on behalf of Envu for the purposes above. Such third parties include, but are not limited to, IT service providers, travel agencies and travel service providers, investigators, auditors, etc. Third parties that process personal data on behalf of Envu are required by contract to implement safeguards that are no less protective than those implemented by Envu in order to protect any personal data they receive from Envu. Third party service providers are further prohibited from using the personal data for any purpose other than to perform the services as instructed by Envu.

5.Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know.

6.Data retention period

We retain personal data for unsuccessful job applicants in our own systems for a period of 6 months following the completion of the recruitment process. This period allows us to establish a pool of candidates for future vacancies and to defend against legal claims.
For successful applicants, we retain your personal data for the duration of your employment and for a period of 5 years following the termination of your employment, in accordance with our Employee Data Retention Policy.
Please note that these retention periods may be extended or shortened based on legal requirements, contractual obligations, or with your explicit consent.

7.Your rights on your data

Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:
- Request access to your personal data.
- Request correction of your personal data.
- Request erasure of your personal data.
- Object to processing of your personal data.
- Request restriction of processing your personal data.
- Request transfer of your personal data.
- Right to withdraw consent.

8.Contact details

If you have any questions about this Data Privacy Notice, including any requests to exercise your legal rights, please contact us at data.privacy@envu.com or at the following address:
Data Protection Officer
2022 Environmental Science S.A.S
1 place Giovanni Da verrazzano
F-69009 Lyon

9.Modification of the Data Privacy Notice

We may update this Data Privacy Notice from time to time. Any updates to this Data Privacy Notice will be effective as soon as they are published on the Envu website. We therefore recommend that you visit our website regularly to keep informed of any updates.

Last modification: April 24th, 2024